Securely, and only with recipient consent. $0.19 per recipient copy — we ask each one, record the answer, and tell you who still needs paper.
Four steps, and the consent is collected inside them — you are not chasing signatures before you can file.
Import a spreadsheet or enter recipients by hand. The email address on each record is the one the delivery notice goes to, so it is worth checking.
Choose E-Delivery per recipient when you submit the form. You sign a short acknowledgment once for each payer, and then it is never asked again.
Once your payment is confirmed, each recipient gets a notice with a secure link. They confirm who they are, read the required disclosures, and consent or ask for paper.
Your tax report shows each delivery’s status and opens the consent record behind it — when they answered, and the exact wording they saw.
Yes — but only after the recipient has agreed to it. An information return may be furnished electronically where the recipient affirmatively consented beforehand, gave that consent in a way that shows they can open the format it will arrive in, and has not since withdrawn it. Where that consent is not in place, the copy goes on paper.
The part people get wrong is who does the agreeing. It is the recipient, every time. A payer cannot consent on their behalf, and a line buried in a contractor agreement is not the affirmative electronic consent the rules describe. TaxFormHero asks each recipient directly, shows them everything they are entitled to know first, and keeps the record.
Electronic delivery is subject to applicable IRS recipient-consent and disclosure requirements. Furnishing deadlines are unchanged by the method of delivery.
These disclosures are required before consent can be asked for. Every recipient sees all of them on the page where they answer, and the wording they saw is stored with their answer.
That they may have a paper copy instead, and lose nothing by saying no.
Which payer and which tax year the consent covers.
How to ask for a paper copy later without cancelling their consent.
How to withdraw consent, and when a withdrawal takes effect.
What would end electronic delivery — a dead address, or the arrangement ending.
How to update their email and postal address.
What they need to open and keep the form.
The date the form stops being available online.
Delivery Status
What your tax report shows for every recipient copy.
The notice has gone out and the link is live.
They agreed to electronic delivery. The record is kept.
They have the form. Nothing further is needed.
They asked for paper. You owe them a mailed copy.
No address on file, so nothing could be sent. Paper copy needed.
The notice goes out as soon as your filing is paid, and a recipient who consents has their form the same day rather than waiting on a print run and the post.
Electronic delivery is $0.19 per recipient copy against $1.69 for print and mail. You only pay postage for the people who need it.
No attachment, no password, no tax figures — one random link. The form opens only after the recipient confirms two details the email does not contain.
Date, time, originating address and the exact disclosures the recipient saw, fingerprinted so the document can be produced years later rather than reconstructed.
Filter your tax report by delivery status to find everyone who declined or has no address, while there is still time to put paper in the post.
Declines and missing addresses are normal. Add print and mail for those recipients and the paper copy is handled without leaving the filing.
Most filers use both: electronic for the recipients who consent, paper for the rest.
| Electronic delivery | Print and mail | |
|---|---|---|
| Recipient consent | Required before the form can be furnished | Not required |
| Who collects it | We do — asked, recorded and available to you | Not applicable |
| Cost per copy | $0.19 | $1.69 |
| Speed | Available as soon as the recipient consents | Printing and postal transit |
| What the recipient gets | A secure link to a page they open with two details | A physical statement in the post |
| If they do not respond | Still owed a paper copy by the deadline | Already posted |
| Best for | Recipients with a working email who consent | Recipients who decline, or have no email on file |
Electronic delivery is available on every recipient copy we file, including Form 1099-NEC, 1099-MISC, 1099-K, 1099-INT, 1099-DIV, W-2 and the ACA series. The consent rule and the portal are the same for all of them — only the form on the other side changes.
Getting the payee details right first saves the re-file later. Run TIN matching before you file, and collect missing details with the W-9 portal so the name, tax ID and address on each record are the ones the IRS and your recipient both expect.
See full pricing →An email headed IMPORTANT TAX RETURN DOCUMENT AVAILABLE — the wording the regulations require — naming the payer and the tax year, with one link and nothing else.
At the link they confirm the last four digits of their tax ID and their ZIP code, neither of which is in the email. Then the disclosures, then their answer, then the form.
The form stays available to them until October 15 of the following year, which is stated before they agree and again on the page itself.
Add E-Delivery at checkout for $0.19 per recipient copy. We will ask your recipients, keep the record, and show you who still needs paper.
Start FilingAnswers come straight from our guides. For anything about your own filing, we’ll point you to a person.
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General information, not tax advice. Please don’t type Social Security or tax ID numbers here.