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Print & Mail

Print and mail 1099 & W-2 recipient copies

Add recipient-copy printing and mailing to your filing. We print, fold, insert and mail supported 1099 and W-2 copies by USPS First-Class Mail — $1.69 per form, with no minimums and no subscription.

$1.69 per recipient copy Supported 1099 & W-2 forms USPS First-Class Mail Chosen during filing No minimums File and Add Print & Mail

Plan ahead. USPS First-Class Mail runs to a service standard of about one to five business days — a standard, not a guarantee. Submit early enough to leave room for form review, printing, postal acceptance, transit, and any address that turns out to be wrong.

How It Works

How we print and mail recipient copies

Five steps, and the only one that needs your attention is the third.

01
Prepare your tax forms

Enter forms one at a time or import them in bulk. Review the payer, recipient, payment and mailing-address details before you submit.

02
Choose Print & Mail

Select it for the recipient copy during the filing workflow, per recipient, beside the other add-ons.

03
Confirm the addresses

This is the step worth slowing down for. A correct address is what makes the copy arrive, and it is the one thing no printer or postal service can fix for you.

04
We prepare the copies

Printed, folded, inserted, postage applied, and inducted into USPS First-Class Mail by our print partner.

05
Watch the status

Your tax report shows the production and mailing status for each copy — submitted, processing, in production, mailed, or needing attention.

Deadlines

When should you mail 1099 and W-2 recipient copies?

Start early. Recipient copies of Forms W-2 and 1099-NEC are due January 31. For 2026 forms that date is a Sunday, so the deadline moves to the next business day — Monday, February 1, 2027. Other forms have their own dates, so check the one you are filing.

The part most people worry about

You are not required to guarantee that the post arrives. The IRS instructions for Forms W-2 and W-3 say you satisfy the furnishing requirement where the form “is properly addressed and mailed on or before the due date.”

Which is why the two things this page keeps repeating are the two that are actually yours: get the address right, and submit in time.

Form W-2

Due January 31 — Monday, February 1, 2027

January 31, 2027 is a Sunday, so the deadline moves to the next business day. Properly addressed employee copies mailed by then meet the furnishing requirement.

Form 1099-NEC

Due January 31 — Monday, February 1, 2027

Same weekend shift as the W-2. Submit early enough to allow for production and USPS transit.

Every other form we support

Mostly the same date

Most recipient copies are January 31 too. Some are not: 1099-B is February 16, 2027, and 1095-C is March 2, 2027. Check the form you are filing.

See the deadline for every form we support

Which One

When to use Print & Mail instead of e-delivery

Not a competition. Consent decides which one a given recipient can have, and most filers need both.

Use Print & Mail when Consider e-delivery when
The recipient has not given valid consent to receive the statement electronically The recipient has given valid electronic-delivery consent
The recipient would rather have a paper tax statement The recipient would rather open it online
You have no reliable email address for them You have an accurate email address and a consent record
You need a physical recipient-copy workflow You want it delivered and recorded without postage
$1.69 per copy, postage included $0.19 per copy

Electronic delivery requires affirmative recipient consent and specific disclosures beforehand — how electronic tax-form delivery works. Where that consent is not in place, paper is the route.

Pricing

$1.69 per recipient copy

One price, and everything between your data and the postbox is in it.

Printing of the supported recipient copy

Folding, inserting and the envelope

Postage

USPS First-Class Mail induction

No minimum order

No subscription

Handling sensitive tax documents

A recipient copy carries a name, an address and a taxpayer identification number on one sheet of paper. The question worth asking any filing service is who handles that paper, so here is the answer before you ask it: we do not run a print shop. Recipient copies are printed and mailed by a specialist print and mail partner — a SOC 2 audited facility with HIPAA-aligned controls, built for documents of this kind at volume.

TaxFormHero itself is independently audited under AICPA SOC 2 Type I for the Security trust services criteria, with an unqualified opinion issued by Prescient Assurance LLC in October 2025.

Mailing Status

What your tax report shows for every copy you send.

SUBMITTED

Queued with the print partner.

PROCESSING

Accepted and being prepared.

IN PRODUCTION

On the press and being inserted.

MAILED

Inducted into USPS First-Class Mail.

NEEDS ATTENTION

Something stopped it — usually an address the printer cannot use.

This is production and mailing status, not a USPS delivery scan. First-Class Mail carries no tracking as standard, and a mailed status is not proof of delivery.

FAQ

Print and mail questions

Yes. Choose Print & Mail for the recipient copy during the filing workflow and we prepare and mail the supported copies by USPS First-Class Mail.

Yes, the same way. Pick Print & Mail when you submit the form, check the addresses, and submit early enough to meet the furnishing deadline.

No, and we would rather say so. Printing and mailing is done by a specialist print and mail partner — a SOC 2 audited facility with HIPAA-aligned controls, built for handling documents of this kind at volume. We hand over the recipient copies and the addresses; they print, fold, insert, apply postage and induct into USPS First-Class Mail.

$1.69 per recipient copy, covering the printing, the fold and insert, the envelope, the postage and the USPS induction. No minimum order and no subscription.

As early as you can. USPS First-Class Mail is an estimated service rather than a guaranteed one, and production, postal acceptance, transit and any address problems all need lead time. Submitting on the deadline leaves none of it.

Nobody can promise USPS timing, and we will not pretend otherwise. What matters for the requirement is different: the IRS instructions for Forms W-2 and W-3 say you satisfy the furnishing requirement where the form is properly addressed and mailed on or before the due date. So the duty is to get a correctly addressed copy into the post in time — which is exactly what submitting early and checking addresses achieves.

Not as a USPS delivery scan. First-Class Mail carries no tracking as standard, so no honest service can promise one per envelope. Your dashboard shows the production and mailing status instead — submitted, processing, in production, mailed — and a mailed status is not proof of delivery.

The time to catch it is before you submit, which is why address review is a step in the workflow rather than an afterthought. A copy the printer cannot process shows as needing attention on your tax report so you can correct the record and deal with it.

Yes, and that is the main reason it exists. Electronic delivery requires the recipient’s affirmative consent beforehand; where that consent is not in place, a paper copy is the appropriate route.

No. It is chosen per recipient when you submit the form, alongside the other add-ons, and is paid for with the filing. Once a filing is paid, the copies for it are already queued, so plan the paper copies at the same time as the return.

The recipient copies of the returns we file — 1099-NEC, 1099-MISC, 1099-K, 1099-INT, 1099-DIV, 1099-R, W-2 and the ACA series among them. What goes in the envelope is the recipient copy of the return you filed, generated from the same data.

If you ticked masking for that filing, yes — the tax ID is truncated on the copy that goes out. Masking is chosen per recipient in the same place as the other add-ons.

Let someone else do the envelopes

Print and mail recipient copies without handling paper, envelopes, postage or the trip to the post office. Prepare your 1099 or W-2 forms, tick Print & Mail, and submit early.

File and Add Print & Mail

Need the paperless route instead? Compare Print & Mail and e-delivery

Sources and review: tax-year filing information is reviewed against the IRS General Instructions for Forms W-2 and W-3 and the applicable information-return instructions. USPS delivery estimates are service standards subject to USPS exceptions, not guarantees. This page provides general workflow information, not tax or legal advice. Last reviewed September 2026.