TaxFormHero is the straightforward way to get contractors and vendors ready before January becomes a chase. Send a secure W‑9 request, get the signed form back as a PDF, verify the name and taxpayer ID, then e‑file 1099s, W‑2s and 20+ IRS forms from the same account. No signup fee. No subscription.
The short answer
Collect a signed Form W‑9 from the contractor, check that the name and taxpayer ID on it agree with IRS records, enter or import the amounts you paid, then file electronically. With TaxFormHero all four steps happen in one account. Filing costs $1.99 per form and falls with volume; there is no signup fee and no subscription. For tax year 2026 a 1099‑NEC is due to the IRS and the recipient by February 1, 2027, and only payments of $2,000 or more need a form.
Request the W‑9
Send a secure signing link the moment you hire or first pay someone. They sign online without creating an account, and the completed form comes back as a PDF.
Verify the name and TIN
Check the certified legal name and taxpayer ID against IRS records before the return exists. The answer comes back in seconds, not overnight.
Prepare the return
Type the amounts for a short list, or import a spreadsheet for a long one. Either way the forms arrive as drafts you review before anything is sent.
File and deliver
Submit the finished forms. Status returns to your dashboard, usually within 24 hours, and recipient copies go out by download, secure link or post.
Every number on this page comes from the same place the cart reads, so what you see here is what you are charged.
| Question | Answer |
|---|---|
| What does it cost to file one 1099? | $1.99 per form, falling to $0.45 at high volume |
| Is there a signup fee or subscription? | No. You pay per form, only when you submit |
| Can I build a filing before paying? | Yes — payment happens at checkout |
| When is the 1099-NEC due for tax year 2026? | February 1, 2027, to the IRS and the recipient |
| What is the reporting threshold? | $2,000 for tax year 2026, up from $600 |
| Must I e-file? | Yes, at 10 or more information returns of all types combined |
| How many form types are supported? | 20+, including the 1099 series, W-2, 1098, 5498 and ACA |
| Do I prepare Form 1096 or W-3? | No — handled for you |
| How long are records kept? | Four years, in the account you filed from |
A 1099 is easy once the information is right. Getting a legal name, a tax ID and a signature out of someone after the work is done is the hard part.
One paid request is $0.69 and covers the secure signing link, the completed Form W‑9 as a PDF, the recipient record created in your account, and the TIN match on what they certified. Send one, or import a list and send many. A dashboard shows who has signed and who needs a reminder.
TaxFormHero uses IRS e‑Services Interactive TIN Matching, so each name-and-TIN pair is answered in seconds — including records you select from an uploaded spreadsheet. You see Verified, Mismatch or Unverified against the recipient while you are still working. A separate check is $0.49.
Almost always a data problem rather than a fraud problem: a married name that changed, a trading name used where the sole proprietor's legal name belongs, or a transposed digit. Fix the record or request a fresh W‑9 before you file, not after the notice arrives.
Worth being precise about: a verified name and TIN is not a statement that the return is complete or correct. It confirms the pair agrees with IRS records. What you paid, which form it belongs on, where it is delivered and which states want a copy are still yours to get right.
Pay per form. No plan to cancel once filing season is over.
| Filing volume | Which forms | Price per form |
|---|---|---|
| First 150 forms | forms 1–150 | $1.99 |
| Next 350 forms | forms 151–500 | $0.99 |
| Next 500 forms | forms 501–1,000 | $0.60 |
| Beyond 1,000 forms | every form after | $0.45 |
How the bands work
Each band is charged at its own rate. The cheaper rate applies only to the forms inside that band — it is not applied backwards across the whole order. Filing 250 forms therefore costs $397.50 before any extras, an average of $1.59 per form.
| Add-on | What it does | Price |
|---|---|---|
| State filing | Files the return with the state that wants it. Combined Federal/State filing is included at no charge for participating states. | $0.99 |
| Secure e-delivery | Sends the recipient copy through a single-use link, and collects and records the consent the IRS requires first. | $0.19 |
| Print & mail | Prints and posts the recipient copy by USPS first-class mail from a SOC 2 and HIPAA-compliant facility. | $1.69 |
| TIN matching | Checks a name and taxpayer ID against IRS records before you file. Included free inside a W-9 request. | $0.49 |
| W-9 request | Secure signing link, the signed PDF back, a recipient record created, and TIN matching included. | $0.69 |
Recipient PDF copies are free to download whenever you want to handle delivery yourself. Run your own numbers in the calculator before you file.
Type a short list. Import a long one. Either way you review drafts before anything is transmitted.
| Enter by hand | Import a spreadsheet | |
|---|---|---|
| Best when | A handful of contractors | Dozens or hundreds |
| You start from | A blank form on screen | The template for that form type |
| File types | — | Excel or CSV |
| What you get back | A draft form | One draft per row |
| Filed automatically? | No — you review and submit | No — you review and submit |
| Add-ons chosen | Per form, at checkout | Per form, at checkout |
TaxFormHero files 1099‑NEC, 1099‑MISC, 1099‑K, 1099‑DA, W‑2, the ACA 1095 forms, 1098 and 5498 series and more — over twenty IRS form types in all. Returns are transmitted through IRS IRIS, and acceptance normally lands on your dashboard within 24 hours. Browse every supported form and its deadline.
Concrete claims, because a security promise that cannot be checked is not worth making.
| Area | What is in place |
|---|---|
| Independent audit | AICPA SOC 2 Type I for the Security trust services criteria, unqualified opinion issued by Prescient Assurance LLC in October 2025 |
| Encryption | 256-bit encryption at rest and in transit |
| Account access | Optional two-factor authentication |
| Retention | Filing data and PDF copies available for four years |
| IRS authorisation | IRS-authorized e-file provider, transmitting through IRIS |
The four-year window is practical as much as protective. When a recipient, a bookkeeper or a future version of you needs a copy of something filed three Januaries ago, it is in the account it was filed from. Read the full security and compliance detail.
E-file Form 1099‑NEC
The form most small businesses need, with its boxes and deadlines.
Collect a W‑9
Send a signing link and get a certified name and TIN back as a PDF.
What changed for 2026
The $2,000 threshold, the new tips and overtime boxes, and the end of FIRE.
See it step by step
The whole filing workflow, including bulk import and corrections.
Collect the W‑9, get the name and TIN right, and leave filing as the last small step rather than a scavenger hunt.
Answers come straight from our guides. For anything about your own filing, we’ll point you to a person.
Can’t find the answer? Contact us
General information, not tax advice. Please don’t type Social Security or tax ID numbers here.