Avalara 1099 & W-9 vs TaxFormHero (2026): Features, Pricing and Which Is Better

Short answer: Avalara 1099 & W-9, the service that used to be Track1099, is the enterprise option in this comparison. It has a documented API, integrations that reach NetSuite, Dynamics 365 and Workday as well as QuickBooks and Xero, unlimited users, and it includes recipient e-delivery and electronic corrections in the e-file price. If your finance stack already runs on Avalara or you need those integrations, it is the stronger fit. TaxFormHero is cheaper at every volume we priced, $19.90 against $31.00 for ten forms and $945.00 against $1,142.00 for a thousand, charges $0.99 for state filing against $1.49, mails for a flat $1.69 while Avalara charges $2.89 in peak season, and publishes a per-request W-9 price where Avalara sells W-9 collection as a plan. For a small business, bookkeeper or CPA firm filing 1099s, W-2s and ACA forms, TaxFormHero is the better overall value; for a mid-market finance team, Avalara is.

This comparison is published by TaxFormHero, so read it as an interested party making a checkable case. Every Avalara fact below comes from its own site, read on 13 November 2026 and linked at the foot of the page, and we say plainly where it beats us. Both companies change prices before filing season; confirm at checkout.

Key takeaways

• Price: federal e-filing of 10 forms is $31.00 at Avalara and $19.90 at TaxFormHero; 100 forms is $242.00 against $199.00; 500 is $827.00 against $645.00; 1,000 is $1,142.00 against $945.00.
• What is included: Avalara bundles recipient e-delivery and e-corrections into its e-file price. TaxFormHero charges $0.19 for e-delivery and the per-form rate for a correction.
• Mail and state: Avalara mails for $1.84, rising to $2.89 in peak season, and files direct with states for $1.49. TaxFormHero mails for $1.69 all year and files direct with 41+ states for $0.99.
• W-9s: Avalara’s W-9 collection is sold as a plan with pricing on request. TaxFormHero’s is $0.69 per request with a TIN match included.
• API and integrations: Avalara has a public API and integrations with NetSuite, Dynamics 365, Workday, QuickBooks, Xero and Bill.com. TaxFormHero connects to Xero and Zoho Books and has no API.

TaxFormHero is an IRS-authorized e-filing platform, so you can e-file Form W-2 online without paper or a subscription.

Avalara 1099 & W-9 vs TaxFormHero at a glance

Which forms can each service file?

For the common returns the two overlap almost completely: the 1099 family, 1098s, 5498s, W-2 and W-2C, W-2G and the 1095 ACA forms. Avalara adds Form 1042-S for payments to foreign persons and the 3921 and 3922 stock-option forms, which TaxFormHero does not file. TaxFormHero adds the 8809 extension for $2.99 and the newer 1099-DA for digital-asset brokers. If you pay foreign contractors and need 1042-S, Avalara wins this section; otherwise call it a draw. TaxFormHero’s forms list is the place to check a specific one.

Getting your data in

This is where Avalara is clearly ahead. Beyond CSV upload it connects to QuickBooks Online and Desktop, Xero, NetSuite, Dynamics 365, Workday and Bill.com, and to Avalara’s own tax platform, so a finance team can pull vendor payments without re-keying. Its REST API is documented and used by payroll and marketplace platforms to file on behalf of their customers. TaxFormHero connects to Xero and Zoho Books, imports from Excel and CSV templates, converts legacy FIRE files with a free converter, and has no public API. If you need NetSuite or Dynamics, or you are a developer, Avalara is the choice.

Both give teams free access: Avalara allows unlimited users and TaxFormHero gives each person their own login with every payer under one account.

Before you file: W-9s and TIN matching

Avalara collects W-9 and W-8 forms with e-signature and ties the data to the 1099 it later files, which is the right design, but it sells the W-9 product as a plan and the price is not on the public pricing page. TaxFormHero’s W-9 portal is $0.69 per request with the IRS TIN match included, and TIN Matching on its own is $0.49 for an answer in seconds or $0.25 in bulk. For a business collecting a few dozen W-9s a year, a published per-request price is easier to budget; for a company onboarding thousands of vendors with W-8s among them, Avalara’s plan may be the better deal, but you will have to ask.

Delivering recipient copies

Avalara includes e-delivery in the e-file price, which is its most attractive feature for anyone whose payees are happy to go paperless. TaxFormHero charges $0.19 per form for e-delivery with IRS-compliant consent. Even with that charge added, TaxFormHero’s totals stay lower: 100 forms e-filed and e-delivered is $218.00 against $242.00, and 500 is $740.00 against $827.00.

Mail is the reverse. Avalara charges $1.84 per mailed form outside peak season and $2.89 from mid-January, which is exactly when most 1099s go out. TaxFormHero’s print and mail is $1.69 all year. On 500 mailed copies in late January, that is $1,445.00 against $845.00.

State filing

Both forward CF/SF states free and both file direct with states that require it. Avalara charges $1.49 per direct state filing; TaxFormHero charges $0.99 and lists 41+ states and D.C. The 50-cent gap adds up: 500 forms with direct state filing is $745.00 against $495.00. Our state filing guide covers which states need a direct filing.

Pricing: TaxFormHero is lower at every volume

Both use graduated bands with no subscription. Avalara’s are $3.10 for the first 20 forms, $2.25 to 150, $1.35 to 500 and $0.63 beyond. TaxFormHero’s are $1.99 for the first 150, $0.99 to 500, $0.60 to 1,000 and $0.45 beyond. TaxFormHero’s band is lower than Avalara’s at every point, which is unusual among the services we compare; the gap narrows at high volume but never closes.

Federal e-filing, side by side

Add-ons

Three realistic orders. Ten forms federal only: $31.00 at Avalara, $19.90 at TaxFormHero. A hundred forms with e-delivery: $242.00 at Avalara, $218.00 at TaxFormHero. Five hundred forms with direct state filing and mailed copies in late January: $827.00 plus $745.00 plus $1,445.00 is $3,017.00 at Avalara; $645.00 plus $495.00 plus $845.00 is $1,985.00 at TaxFormHero. If you need to correct 20 of those forms later, Avalara’s corrections are free and TaxFormHero’s cost $39.80, which does not change the ranking.

Where Avalara 1099 & W-9 is the better choice

• The API and the integrations. NetSuite, Dynamics 365, Workday, Bill.com and both QuickBooks editions, plus Avalara’s own tax platform. TaxFormHero has Xero and Zoho Books and no API.
• E-delivery and e-corrections included in the e-file price, so a paperless filer who corrects often has nothing extra to pay.
• Form 1042-S, 3921 and 3922, for foreign payees and stock-option reporting.
• W-8 collection alongside W-9s.
• Scale: a public company behind it and 195,000 customers claimed.

Where TaxFormHero is the better choice

• Price at every volume, from $11.10 less on ten forms to $197.00 less on a thousand, before any add-ons.
• Mail that does not rise in January. $1.69 flat against $2.89 in peak season is the biggest single gap in this comparison.
• State filing at $0.99 against $1.49.
• A published W-9 price of $0.69 with the TIN match included, instead of a plan you have to ask about.
• Instant TIN answers at $0.49 and bulk at $0.25.
• Form 8809 extensions and 1099-DA in the same account.
• A shorter path for someone who files once a year: 20-odd forms, one pricing page, Hero Assist in the app.

Our verdict by type of filer

Small business with contractors. TaxFormHero. Cheaper on every order, W-9 collection with a published price, mail that costs the same in January.

Bookkeeper or CPA firm filing for many clients. TaxFormHero on cost and simplicity; Avalara if your clients run NetSuite or Dynamics and you want to pull vendor data directly.

Mid-market finance team. Avalara, for the integrations and the included corrections.

Payer with foreign contractors. Avalara, for W-8 collection and 1042-S.

Software company embedding filing. Avalara, for the API.

High-volume filer above 1,000 forms. TaxFormHero on published price ($0.45 against $0.63 per form), with an enterprise service; Avalara if the data has to come through an API.

What we could not verify

Avalara does not publish its W-9 plan pricing or its per-check TIN matching price on the public pricing page, so we cannot compare those lines. We have taken its e-file bands as graduated, which is how its pricing page describes them. Its exact list of states for direct filing, its data-retention period and its support hours are not stated on the pages we read. We have not tested its software or measured its support.

Frequently asked questions

Is TaxFormHero better than Avalara 1099 & W-9?

For a small business or firm filing 1099s, W-2s and ACA forms, TaxFormHero is cheaper at every volume, cheaper on mail and state filing, and simpler. Avalara is better if you need its API or its NetSuite, Dynamics 365 or Workday integrations, file 1042-S, or want e-delivery and corrections included in the price.

Is TaxFormHero cheaper than Avalara 1099 & W-9?

Yes, at every volume we priced: $19.90 against $31.00 for ten forms, $199.00 against $242.00 for a hundred and $945.00 against $1,142.00 for a thousand. Avalara includes e-delivery; adding TaxFormHero’s $0.19 e-delivery still leaves it lower.

Is Avalara 1099 & W-9 the same as Track1099?

Yes. Avalara acquired Track1099 in 2021 and renamed the product Avalara 1099 & W-9. The pricing bands and the included e-delivery carry over from Track1099.

Does Avalara charge more for mail in January?

Yes. Its published mail price is $1.84 per form outside peak season and $2.89 during it. TaxFormHero charges $1.69 all year.

Which one collects W-9s?

Both. Avalara collects W-9 and W-8 forms with e-signature under a plan priced on request. TaxFormHero’s W-9 portal is $0.69 per request with a TIN match included.

Sources

• Avalara 1099 & W-9 product page (read 13 November 2026)
• Avalara 1099 & W-9 pricing
• Avalara 1099 & W-9 integrations
• Avalara press releases (Track1099 acquisition)
• TaxFormHero pricing
• IRS, Combined Federal/State Filing Program

Prices and features were read on each company’s published pages on 13 November 2026 and are before tax. Both companies change prices, particularly before filing season; confirm at checkout. This article is general information, not tax advice.